Purchases and suppliers
Buy smarter and always know what you owe
Compare supplier quotations, turn the best one into a purchase, receive the goods into stock and pay the supplier. The stock and the accounts follow by themselves.
What you can do
Everything below is part of storek today, in the same system as your sales and your stock.
- Compare supplier quotations Collect prices from several suppliers for the same goods and turn the best offer into a purchase.
- Purchases that wait for the goods A purchase stays editable until it is received. Then the stock and the debt are recorded.
- Supplier payments Pay part or all of what you owe from any cash or bank account.
- Returns to suppliers Send goods back, take them out of the stock and record the refund you receive.
- Supplier files and balances Every supplier has a balance, bank details, a group and the people you talk to.
- A portal for suppliers Supplier contacts can sign in to see their own orders and quotations.
How it works with the rest of storek
One action, and the rest of the system follows on its own.
- Compare offers Quotations from your suppliers side by side.
- Place the purchase The best offer becomes a purchase.
- Receive the goods Stock rises and the debt is recorded.
- Pay the supplier The payment closes the debt in the ledger.
Questions and answers
Short answers in plain words. Did not find yours? Write to us.
Ask our teamWhat is a supplier quotation?
A priced offer from a supplier. It is only paperwork until you convert it.
Can I compare offers from several suppliers?
Yes. Collect quotations for the same goods and compare them side by side.
How do I turn an offer into a purchase?
Convert the chosen quotation and it becomes a purchase with the same lines.
When does a purchase add stock?
When it is marked as received. Until then it can still be edited.
What happens in the accounts when goods arrive?
The stock value and the amount you owe the supplier are posted for you.
Does a purchase update the item cost?
Yes. Received goods update the moving average cost of each item.
How do I pay a supplier?
Record a payment against the purchase from the account and with the method you choose.
Can I pay a purchase in parts?
Yes. Several payments can settle one purchase.
Can I return goods to a supplier?
Yes. A purchase return takes the goods out of the stock and reduces what you owe.
Can I record money the supplier gives back?
Yes. Record the refund into one of your accounts against the return.
Can a return be made without the original purchase?
Yes. Link it to its purchase or record it on its own.
What does a supplier file hold?
Their details, bank fields, group, contact people and current balance.
What are supplier groups?
Segments such as local, imported or spare parts, to filter and organise your suppliers.
Can I keep several contacts per supplier?
Yes. Record each person with their position, phone and email, and mark the primary one.
Can suppliers sign in?
A supplier contact can get a login to see their own orders and quotations.
How do I see what I owe?
Every supplier shows a running balance and a statement of movements.
Can I buy into a specific warehouse?
Yes. Every purchase names the warehouse the goods go into.
Can a purchase have discounts and taxes?
Yes. Lines carry their price, discount and tax.
Does a quotation change stock or accounts?
No. Nothing moves until it becomes a purchase and the goods are received.
Can I pay from a bank account?
Yes. Pay from any cash, bank or wallet account you have.
Can I see purchases per supplier?
Yes. Filter your purchases by supplier, date or status.
Are purchase returns in the stock record?
Yes. Every returned item leaves the stock with a recorded movement.
Can I buy for several branches?
Yes. Buy into the warehouse of any branch.
Is everything in one system with my sales?
Yes. Purchases feed the same stock and the same accounts as your sales.
How do I start?
Start a free trial, add your suppliers and record your first purchase.
Try it in your own shop
Start a free trial with every feature of storek, or tell us about your business and we will show you the way.